Your AI finance workspace

Save time, spot costs and simplify your financial workflow.

From daily spending insights to invoice processing, budgets, subscriptions and reconciliation, MagicBill helps you manage finances with more clarity and less repetitive admin.

Manually copying receipts into a spreadsheet?
MagicBill handles it.
Start Free Trial See all features
🤖Ask Bill about your spending 🏦Match bank transactions 🔄Detect forgotten subscriptions 🤖AI Company Lookup 📂Auto-organize by project rules
GDPR compliant Bank-level encryption Google OAuth 2.0 Hosted on Google Cloud
01 / Invoice Processing & Smart Categorization

Your AI assistant processes every invoice.

Drop any invoice (PDF, JPG, PNG, HEIC) into MagicBill and our AI extracts vendor, amount, currency, date, IBAN, and line items — then suggests the right hierarchical category and tags based on your past invoices. Drag a folder, send it by email, or scan with your phone — the result is the same: clean, structured, categorized data ready to use.

  • OCR for scanned receipts and electronic PDFs
  • Auto-detects currency and converts to your main currency
  • Smart category & tag suggestions with confidence score
  • Hierarchical categories (Office › Supplies, Travel › Flights, …)
  • Recursive folder upload & duplicate detection
  • Bank statements supported as a separate document type

Processed invoices become part of your financial workflow: they feed dashboards, budgets, partner histories and project rules, making it easier to spot recurring costs, review spending and keep client or project finances under control.

Try this live
Invoice Upload
Drag files or folders here
JPG, PNG, PDF, BMP, TIFF, HEIC — max 16 MB
invoice-2026-09.pdf
AI Processing
Organizing
Done
Summary
Invoice #INV-2026-09 • 2026-09-14
Expense
Paid
Supplier
Customer
Categories
Invoice Items
Description Net Amount Gross Amount Categories Tags
Per page: 20  ·  1–3 / 3 items
02 / AI Financial Assistant

Ask Bill anything about your finances.

Bill is MagicBill’s built-in financial assistant. Ask natural-language questions about your expenses, vendors, subscriptions, and budgets — and get answers grounded in your own invoice and transaction data, not generic advice.

  • Available on every page as a resizable side panel
  • Queries your real expense, vendor, and subscription data
  • Transparent tool calls show what Bill looked up
Talk to Bill live
Bill Replay
Bill MagicBill · Beta · Claude

Hi, I’m Bill

Your MagicBill financial assistant. Ask me about your spending.

Ask Bill about your financial data…
Bill only reads your own data and never gives financial advice.
03 / Analytics Dashboard

Build your own analytics dashboard.

The MagicBill dashboard is not a generic chart page. It is a curated set of targeted widgets that show exactly what a freelancer or small business needs to know: where money goes, who your biggest suppliers are, and when to act.

  • KPI summary: expenses, revenue, balance & profit margin at a glance
  • Smart Insights: AI alerts for supplier concentration and slow payment cycles
  • Category Trend, Top Suppliers, VAT Summary, MRR, Burn Rate Snapshot
  • Partner × Month heatmap — who billed what and when
  • Budget vs Actual: live spend against plan, with utilization % and Health Score
Explore the dashboard
Analytics Dashboard All Time
Expenses
0
294 transactions
Revenue
0
27 transactions
Balance
0
Income − Expense
Profit Margin
0%
For selected period
Revenue vs Expense Trend Daily
Revenue Expense Net
Smart Insights
Supplier concentration risk Cloudify Ltd.: 31.2% of expenses.
14 invoices need review Open queue to resolve discrepancies.
Slow payment cycle Avg. 22.5 days to settle.
Top Categories
Software
€10,480
Marketing
€7,760
Office
€5,760
Travel
€3,980
Utilities
€2,510
Top Suppliers
Cloudify Ltd. €10,480
DesignStudio Co. €6,340
TechHub GmbH €4,920
OfficeWorld Inc. €3,870
Swift Logistics €2,890
04 / Bank Statement Match

Match every bank transaction to the right invoice, automatically.

Upload a bank statement (PDF or CSV) and MagicBill parses every transaction, then automatically matches each line against your existing invoices. See exactly what's reconciled, what needs review, and convert any unmatched line into a new transaction with one click.

  • Statement parsing for PDF and CSV formats
  • Automatic matching against existing invoices
  • Clear matched / review / unmatched status badges
  • One-click convert unmatched lines into new invoices
Try this live
Bank Statement Import Upload Statement
0 matched 0 review 0 unmatched
statement-2026-09.pdf
09/02OFFICE SUPPLY CO.-129.40
09/04NETFLIX EUROPE-12.99
09/07SPOTIFY AB-9.99
09/12ATM WITHDRAWAL-200.00
09/15STATIONERY WORLD-47.20
09/19AWS EU LIMITED-52.40
09/24UNKNOWN MERCH-18.50
Bank transactions
Existing invoices
Office Supply Co.€129.40 · Sep 02
Netflix€12.99 · Sep 04
Spotify€9.99 · Sep 07
Stationery World€47.20 · Sep 15
AWS€52.40 · Sep 19
05 / Subscription Detection

Find the subscriptions you forgot you were paying for.

MagicBill scans your invoice history and detects recurring patterns automatically. New invoices that look like recurring payments get linked to subscriptions, so you always know what is renewing, when, and for how much.

Spot forgotten services, see how much your subscriptions add up to every month, and decide which ones are really worth keeping — a simple way to cut costs without changing how you work.

  • One-click Auto Detection across all your invoices
  • Auto-linking of incoming invoices to existing subscriptions
  • See total monthly cost across all subscriptions at a glance
  • Frequency detection: weekly, monthly, quarterly or yearly
  • Next-due-date tracking with upcoming payment summary
  • Status tracking: active, paused or cancelled
Try this live
Subscriptions Auto Detection
0
Total Subscriptions
0
Monthly Cost
0
Upcoming Payments
0
Upcoming Amount
Active
Netflix
Netflix Intl.
Frequency Monthly
Next payment Aug 14, 202623 days
Amount
€12.99
per monthly
Active
Spotify Premium
Spotify AB
Frequency Monthly
Next payment Aug 03, 20263 days
Amount
€9.99
per monthly
Active
AWS
Amazon Web Services
Frequency Monthly
Next payment Aug 28, 202628 days
Amount
€52.40
per monthly
Active
Adobe Creative Cloud
Adobe Inc.
Frequency Monthly
Next payment Aug 25, 202625 days
Amount
€59.99
per monthly
Active
Microsoft 365
Microsoft Corp.
Frequency Monthly
Next payment Sep 02, 202633 days
Amount
€10.50
per monthly
Active
Slack
Slack Technologies
Frequency Monthly
Next payment Aug 09, 20269 days
Amount
€7.25
per monthly
Next due in 3 days — Spotify Premium · €9.99

Interactive Feature Tour

See every feature in action.
No login required.

AI Invoicing Analytics Bank Matching Subscriptions +12 more
See the full feature guide
Who is it for?

Built for everyone who handles invoices.

Freelancers & Self-Employed

Track expenses, manage invoices, and automate your financial workflow without a dedicated accountant.

  • AI-powered invoice processing
  • Automated expense categorization
  • Email inbox automation
Most Popular

Small & Medium Businesses

Complete cost control, vendor management, and cash flow forecasting for growing companies.

  • Vendor & partner management
  • Subscription tracking
  • Bank statement auto-match

Individuals

Household budgeting, savings tracking, and personal subscription management made simple.

  • Expense categories
  • Subscription tracking
  • Mobile access
Pricing

Simple, transparent pricing.

Token-based — pay only for what you use. No monthly minimums, no setup costs.

Free registration No credit card required Top up only when needed
View pricing
Blog

Latest from our blog.

AI
May 8, 2026  ·  5 min read

AI Revolutionizing Expense Management

How artificial intelligence is transforming expense tracking and financial planning for modern businesses.

Read article
Finance
Apr 29, 2026  ·  7 min read

Budget Planning Tips for Small Businesses

Essential strategies and best practices for effective budget management and financial forecasting.

Read article
Subscriptions
Apr 17, 2026  ·  6 min read

Complete Guide to Subscription Management

Master subscription tracking and optimize your recurring expenses with intelligent automation.

Read article
View all posts

Ready to take control of your invoices?

Sign up free, import your first invoice in minutes, and let MagicBill organize the chaos for you.

Start Free Trial — No Credit Card View Pricing
GDPR compliant · Bank-level encryption · Cancel anytime